Guide: Toastmaster

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TOASTMASTER

Taking on this role improves organization, time management and public speaking skills.

The Toastmaster is the meeting’s director and host. A member typically will not be assigned this role until they are thoroughly familiar with the club and its procedures.

  • The week leading up to the meeting check Easy -Speak for the agenda and fill in any rejected or vacant roles until all roles are filled
  • Confirm speakers and roles on the agenda on Easy-Speak (send email by clicking on the person’s name on Easy-Speak and roles to click ACCEPT on Easy-Speak)
  • Ask confirmed speakers to send you a title and Speech Introduction
  • Day of the meeting check Easy-Speak agenda and fill any rejected or vacant roles. Focus on main roles
  • speakers, evaluators, general evaluators and Table Topic Master. If no one accepts the Tabletopics Master role, you can assume this role.
  • Print 30 copies of meeting agenda and distribute
  • Work with the General Evaluator to ensure all club meeting participants know their roles and responsibilities
  • During the meeting, present your prepared 2-3 minute speech on the theme for the meeting after you are introduced by the meeting Chairman
  • After your speech, then explain layout of the meeting and changes to the schedule
  • Introduce General Evaluator to introduce evaluation team and then return to the podium afterwards
  • Introduce speakers during the club meeting, who include:
    • Introduce the speaker evaluator (let evaluator speak)
    • Introduce speaker first with speech introduction, then <“name of speaker, speech title (short pause), speech title, name of speaker”> (repeat for each speaker) and after speech provide 2 minutes for audience comments
    • Call the network break (5 minutes)
    • Begin the the second half of the meeting and introduce the Topicsmaster (Table-Topics Master
    • When the Table Topics session is complete, thank the Topicsmaster and introduce the General Evaluator and then your job is done!

HINT: The goal here is to ensure smooth transitions between speakers during the club meeting – follow the agenda. Be funny because you are the host of Ceremonies

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